September 21, 2018Janice Yucel

What Your School District Gains from VoIP

VoIP and unified communications has long been associated with the business community, but it is often overlooked as a fundamental part of most educational institutions’ IT infrastructure.

There are many benefits to utilizing VoIP communication instead of a traditional landline system. Take a look at some of the advantages your district stands to gain from VoIP:

Cost Savings

Budgets tend to be tight in education, so having a cost-effective telephony system is essential. By switching to a VoIP phone system that runs on an internet connection instead of a landline, you instantly cut out costs that you’d normally pay for – such as internal calls. Sometimes your VoIP hardware & software solutions may have collaborative features that will let you drop other software programs and add ons that you’re currently paying for as well.

Along with cost savings is added flexibility, as fluctuations in staff numbers are much easier to manage with VoIP than traditional phone systems. IT admins can easily add a phone line by simply plugging in a handset.


One crucial benefit of using a VoIP system is utilizing the smart safety features, such as campus-wide 911 alerts. Schools can send out pre-recorded announcements to all those affected on campus, while also alerting authorities and emergency personnel.

In addition to emergency notification systems, your school can also integrate a new school bell system to replace your old setup. They are very easy to setup, and much less costly than those relying on traditional landlines.

RingCentral is one partner we work with for VoIP in education.


On some campuses, teachers, professors and other faculty don’t work out of a single classroom. Using a VoIP system ensures not only calls, but messaging and video conferencing are also available. Whether this is staff-to-staff, or parent-to-teacher, this centralizes communication in the various settings where staff may be working.

It also opens the possibility for mentoring programs that can be held via video-conferencing, should in-person meetings not be available.

A World of Possibilities

VoIP allows you not only to connect with classrooms within your school district, but you can also collaborate with classrooms around the world. This opens immense opportunity for a foreign language program where students from different countries can interact with each other from their own classrooms using video conferencing, messaging or audio conference calls.

Easier to Connect with Parents

When parents can directly reach the teachers and have voicemails sent to a teacher’s email, the teacher-parent relationship is given a boost that previous generations were unable to leverage. As studies have shown, the more parents are involved in their children’s education, the better student performance tends to be.

Choosing the Right VoIP Provider

There are many different providers of VoIP technology, each targeting a different market and holding their own strengths. We help educational organizations determine the best provider and the best options for their size, needs and budget. Our industry connections help us bring the best quality product and services at highly competitive rates, ensuring you hit all of these checkboxes of enhanced communication, cost-savings, increased safety and mobility.

Want to learn more? Simply contact our team and an account executive will help you figure out the best route for your school district.

About the Author

Janice YucelJanice Yucel has covered hardware, software and IT services for over 7 years as an editor, reporter and marketer for various tech media outlets. She is currently the digital marketing manager of Xchange Technology Group.
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